How do I manage physical inventory?

The ClassGather system allows districts and schools to track and manage their physical inventory.

To access the physical inventory screens, click on the Menu > Inventory. You will see several sections under this heading as outlined below. 

Please note that your view may vary based on your permissions.

Curriculum Section

The curriculum section lists all of your titles grouped by the overall curriculum

Titles Section

The titles section lists all of your individual titles and the quantity. It also shows you the current breakdown of active, pending, surplus, and disposal for each ISBN.

Transfers Section

The transfers section shows a list of all transfers of textbooks that have occurred for your district/school. It also highlights any transfers that need your attention or approval. The number next to the "Transfers" heading indicates that you have some pending transfers that need your attention.

This is an example of a transfer that needs to be received.

Please note that inventory will not be moved into your location until it has been "received".

Surplus Section

The surplus section shows any books that are available to be "claimed" from another district/school.

Please note that this action is often reserved for district coordinators and school coordinators can see the surplus list but cannot claim from it. In that case, please contact your district coordinator to place the claim. In all cases, the listing district/school coordinator must approve transfers before they are accepted. Once accepted, the listing district/school must arrange to ship the books to your location and you will need to "receive" the books in order to place them in your inventory.

Note: ClassGather is not responsible for verifying the status of books, for enforcing proper disposal, or for physically transporting the books. This responsibility lies with the districts/schools involved.

For directions on how to add additional textbooks for managing, please see the associated article.

How can I add new textbooks into ClassGather for managing?

For directions on how to transfer books, please see the associated article.

How can I use the Transfers screen?

For directions on how to dispose of books, please see the associated article.

How do I dispose of textbooks?

If you need additional assistance, please refer to How do I get additional support?